# Agency project budget worksheet

Project / client:
Budget owner:
Version / date:
Currency:
Billing model:
Agreed fee or rate reference:
Cost-rate definition:
Overhead / tax treatment:

## Planned delivery effort
| Work package | Role / owner | Estimated hours | Hourly delivery cost | Labour subtotal | Assumption |
|---|---|---|---|---|---|
| Discovery and planning | | | | | |
| Production | | | | | |
| Reviews and revisions | | | | | |
| Quality checks and handoff | | | | | |
| Project coordination | | | | | |

Labour subtotal = estimated hours x hourly delivery cost.
Total labour cost:

## Other direct costs
| Cost | Amount | Included in hourly rate already? | Owner / reference |
|---|---|---|---|
| | | | |

Total other direct costs:
Optional contingency and rationale:

## Project economics
Fee:
Total direct cost = labour + other direct costs:
Estimated direct profit = fee - total direct cost:
Estimated direct margin = direct profit / fee x 100:

## Actuals and revised estimate
| Review date | Actual hours | Remaining estimated hours | Expected direct cost | Decision |
|---|---|---|---|---|
| | | | | |

## Approved changes
| Date | Change | Additional hours / cost | Fee effect | Approver | Reference |
|---|---|---|---|---|---|
| | | | | | |

This worksheet does not calculate automatically. State assumptions, avoid double-counting costs, and keep project estimates separate from bookkeeping, tax and cash reconciliation.