Compare

Complete enough to replace the everything-app. Simple enough your clients actually use it.

Agencies churn on a pendulum. You move up to ClickUp or Jira chasing power and one place for everything, then the bugs, the setup time, and the clients who never log in push you back down to Trello or Notion for something simpler, and you outgrow that too. Across 6,357 agency reviews of the six tools agencies actually use, the two biggest reasons people switch are opposites, more power and more simplicity, and nobody serves the middle. Flowboard is built for the middle: the whole agency in one workspace, and a client view your clients will open.

6,357

agency reviews of the six tools agencies actually use. Every review quoted on the pages below comes from them.

as reviewed on Software Advice

Eight capabilities agencies buy on.

Every cell states what that tool's own published pages say, recorded on the comparison page it links to. A cell reads Not compared where that page makes no claim either way, which is a gap in our comparison rather than a statement about the tool.

Client seats

Flowboard: Free and unlimited, held outside the team member count

ClickUp: Guest seats capped, then a paid seat
Monday.com: Four guests count as one billed seat
Asana: Unlimited free guests, listed from Starter
Trello: Multi-board guests billed at member rates
Notion: Unlimited guests from the Plus tier
Jira: Free, inside a separate Atlassian product
Basecamp: Free for clients and contractors. Parity
Productive: Free of charge. Parity

A standalone client login

Flowboard: Included, with visibility scoping and a preview

ClickUp: Guests with permission control, from Unlimited
Monday.com: Not compared
Asana: Client Management reads Coming soon on their page
Trello: Not named on their pricing page
Notion: Not named. A page tree you build
Jira: A branded portal requires a separate product
Basecamp: Clients invited into the project itself
Productive: Their catalogue names client access to budgets

Native time tracking

Flowboard: Included. Timer on the card and row

ClickUp: Not compared
Monday.com: Listed from their Pro tier
Asana: Native tracking listed from their Advanced tier
Trello: Not named on their pricing page
Notion: Not named. Built from database properties
Jira: Requires a paid Marketplace app
Basecamp: Included on the flat plan, otherwise an upgrade
Productive: Included. Their cost formula uses tracked hours

Margin per client

Flowboard: Included. Computed from hours already logged

ClickUp: Not named on their pricing page
Monday.com: Not named on their pricing page
Asana: Not named. Budgets sit in a paid add-on
Trello: Not named on their pricing page
Notion: Not named. Built from rollups and formulas
Jira: Not named. Sits in a separate Tempo product
Basecamp: Not named. Routed out to your accounting system
Productive: Included on their entry tier, formula published

Invoicing from tracked time

Flowboard: Included. Generating locks those time entries

ClickUp: Not named on their pricing page
Monday.com: Metered inside their CRM product, not Work Management
Asana: Not named on their pricing page
Trello: Not named on their pricing page
Notion: Not named on their pricing page
Jira: Not named on their pricing page
Basecamp: Not named on their pricing or features pages
Productive: In their catalogue, on no plan card

Creative proofing and sign-off

Flowboard: Included. Pin annotation, four proof states

ClickUp: Unlimited Proofing listed at their Business tier
Monday.com: Not compared
Asana: Approvals and proofing listed from Advanced
Trello: Not named on their pricing page
Notion: Page comments and suggested edits instead
Jira: Approvals listed on Premium and Enterprise
Basecamp: Not compared
Productive: No proofing entry in their pricing catalogue

Exporting the money numbers

Flowboard: CSV on all five report types

ClickUp: Custom Exporting listed at their Business tier
Monday.com: The word export returns no pricing-page hits
Asana: CSV and PDF in every plan column
Trello: Not compared
Notion: Not compared
Jira: Export is not named on their pricing page
Basecamp: Exports out to an accounting or billing system
Productive: Not compared

Plan and seat structure

Flowboard: One plan, $39 per seat per month USD

ClickUp: $7 USD and $12 USD tiers, billed yearly
Monday.com: Seat buckets from three, four separate products
Asana: $10.99 USD and $24.99 USD, plus add-ons
Trello: $5 USD, $10 USD and $17.50 USD tiers
Notion: $10 USD and $20 USD per member
Jira: Banded by headcount, from USD 9.05 monthly
Basecamp: $15 USD per user or $299 USD flat
Productive: $12 USD and $29 USD, three-seat minimum

Scroll the table sideways for every tool. The capability column stays put.

Flowboard compared with eight project tools across eight capabilities agencies buy on. The first column names the capability.
Capability	Flowboard	ClickUp	Monday.com	Asana	Trello	Notion	Jira	Basecamp	Productive
Client seats	Free and unlimited, held outside the team member count	Guest seats capped, then a paid seat	Four guests count as one billed seat	Unlimited free guests, listed from Starter	Multi-board guests billed at member rates	Unlimited guests from the Plus tier	Free, inside a separate Atlassian product	Free for clients and contractors. Parity	Free of charge. Parity
A standalone client login	Included, with visibility scoping and a preview	Guests with permission control, from Unlimited	Not compared	Client Management reads Coming soon on their page	Not named on their pricing page	Not named. A page tree you build	A branded portal requires a separate product	Clients invited into the project itself	Their catalogue names client access to budgets
Native time tracking	Included. Timer on the card and row	Not compared	Listed from their Pro tier	Native tracking listed from their Advanced tier	Not named on their pricing page	Not named. Built from database properties	Requires a paid Marketplace app	Included on the flat plan, otherwise an upgrade	Included. Their cost formula uses tracked hours
Margin per client	Included. Computed from hours already logged	Not named on their pricing page	Not named on their pricing page	Not named. Budgets sit in a paid add-on	Not named on their pricing page	Not named. Built from rollups and formulas	Not named. Sits in a separate Tempo product	Not named. Routed out to your accounting system	Included on their entry tier, formula published
Invoicing from tracked time	Included. Generating locks those time entries	Not named on their pricing page	Metered inside their CRM product, not Work Management	Not named on their pricing page	Not named on their pricing page	Not named on their pricing page	Not named on their pricing page	Not named on their pricing or features pages	In their catalogue, on no plan card
Creative proofing and sign-off	Included. Pin annotation, four proof states	Unlimited Proofing listed at their Business tier	Not compared	Approvals and proofing listed from Advanced	Not named on their pricing page	Page comments and suggested edits instead	Approvals listed on Premium and Enterprise	Not compared	No proofing entry in their pricing catalogue
Exporting the money numbers	CSV on all five report types	Custom Exporting listed at their Business tier	The word export returns no pricing-page hits	CSV and PDF in every plan column	Not compared	Not compared	Export is not named on their pricing page	Exports out to an accounting or billing system	Not compared
Plan and seat structure	One plan, $39 per seat per month USD	$7 USD and $12 USD tiers, billed yearly	Seat buckets from three, four separate products	$10.99 USD and $24.99 USD, plus add-ons	$5 USD, $10 USD and $17.50 USD tiers	$10 USD and $20 USD per member	Banded by headcount, from USD 9.05 monthly	$15 USD per user or $299 USD flat	$12 USD and $29 USD, three-seat minimum

What Flowboard does not do.

The whole list, in one place, so you find it here rather than in week three.

No Gantt or timeline view.: Board, List, and Calendar are the only views, and Calendar places a task only if it carries a due date.
No integrations marketplace.: Nothing syncs to a tool outside the workspace. The four shipped wizards are one-time moves rather than an ongoing sync.
Portal branding is three fields.: Your workspace name, your logo, and your accent color, on a Flowboard-hosted portal with no custom domain.
No auto-recurring client invoices.: Each invoice is generated when you generate it.
Expenses do not flow onto invoices.: The line-item generator groups from time entries only.

The argument, one tool at a time.

Each page carries that tool's own reviewers, its published pricing, and where the two of us actually differ.

Flowboard vs ClickUp

For agencies who consolidated into ClickUp and got a second job.

Flowboard vs Monday.com

For agencies who bought Monday for the templates and the CRM.

Flowboard vs Asana

For agencies who bolted a timer, a budget spreadsheet, and a reporting doc onto Asana.

Flowboard vs Trello

For agencies who started on Trello and hit the wall somewhere around the fifth client.

Flowboard vs Notion

For agencies who built the whole operation in Notion and still bill out of a spreadsheet.

Flowboard vs Jira

For agencies running client work inside a Jira somebody else configured.

Flowboard vs Basecamp

For agencies who chose Basecamp on purpose and now need the money side of the work in the same place.

Flowboard vs Productive

For agencies pricing two tools that both compute margin from tracked hours.

The whole agency in one workspace, on one plan.

One plan, $39 per team member per month USD, client users free.

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